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PropLedger module overview: dashboard, properties, leases, maintenance, vendors, compliance, AP invoices, approvals and payouts — all synced

Features

Everything an accountant needs to keep their books accurate.

Nine connected capabilities — not nine separate tools. Every feature below reads from and writes to the same ledger.

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Platform Overview

One platform for the whole property business.

Most teams run rent in one tool, invoices in another and owner reports in a spreadsheet. PropLedger brings operations and accounting into a single system, so every lease, invoice and payment lands in the same reconciled ledger.

  • Operations and accounting share one source of truth
  • AI handles matching, coding and extraction
  • Your team approves; nothing is booked blindly
  • Owners get statements straight from the books

Operations

Run every property from one place.

Six modules cover the day-to-day of a property business, each linked to the ledger.

  • Dashboard

    One live view of the whole portfolio.

    • Occupancy, rent and arrears at a glance
    • Tasks and approvals waiting on you
    • Drill from any number to its source

  • Properties

    Every property, unit and owner in one record.

    • Units, status and owner per property
    • Multi-property and multi-owner ready
    • Financials roll up by property

  • Leases

    Lease terms live with the tenant and the ledger.

    • Key dates, rent and terms extracted by AI
    • Renewal and expiry visibility
    • Balance and lease side by side

  • Maintenance

    Track requests from report to paid invoice.

    • Requests linked to property and unit
    • Vendor work tied to invoices
    • Costs flow to the right GL account

  • Vendors

    A clean vendor directory that feeds A/P.

    • Vendor details and history in one place
    • Invoices matched to the right vendor
    • Payment status always visible

  • Compliance

    Keep deadlines and documents from slipping.

    • Track certificates and due dates
    • Flag items that need attention
    • Documents kept with the property

Accounting

A full accounting workflow, not just a rent ledger.

From the vendor invoice to the owner payout, every step posts to one reconciled ledger.

  • AP Invoices

    Invoices read, coded and routed for approval.

    • Vendor and amount extracted from the PDF
    • Property and GL account suggested
    • Exceptions flagged for review

  • Purchase Orders

    Commit spend before the invoice arrives.

    • Create and track POs by property
    • Match invoices back to the PO
    • Spot over-budget work early

  • Vendor Payments

    Pay approved invoices with a clear trail.

    • Payment status per invoice
    • Posted to the ledger automatically
    • Reconciled against the bank

  • Approvals

    Right person, right threshold, no inbox chasing.

    • Route by property, amount or vendor
    • Approve from one queue
    • Full history of who approved what

  • Payouts

    Owner distributions calculated from the books.

    • Net of fees and expenses
    • Built from reconciled entries
    • Flagged when owner sign-off is needed

  • Rent and Collections

    Rent posts as it clears; past-dues get notices.

    • Aging by days overdue
    • Reminders before and after due dates
    • Send collection notices in one click

AI built in

AI does the matching. People make the decisions.

Automation handles the repetitive work and leaves approval with your team.

Match

Payments and bank lines matched to leases, invoices and ledger entries.

Extract

Lease terms and invoice details read from documents, not retyped.

Code

Suggested property and GL account on every vendor invoice.

Flag

Only exceptions and sign-offs are raised for review.

Built for your market

Designed for how property businesses really operate.

Different portfolios feel different pain. PropLedger is shaped around each.

  • Pain: re-keying between tools

    Property management firms

    Invoices, rent and reconciliation run in one system, so the team reviews instead of retyping.

  • Pain: owner reports take days

    Owners and investors

    Statements come from the reconciled ledger, with a live portfolio view and sign-off only where needed.

  • Pain: complex structures

    Multi-entity portfolios

    Code by property and owner, route approvals by threshold and keep every entity separate.

  • Pain: audit questions

    Finance and compliance teams

    Every figure traces to a bank transaction, invoice or lease with approval history.

  • Pain: spreadsheets and bank tabs

    Independent landlords

    Rent tracking, simple A/P and reconciliation without an accounting department.

  • Pain: vendor sprawl

    Maintenance-heavy portfolios

    Work orders, POs, invoices and payments stay linked from request to paid bill.

Market View

How PropLedger compares

A general view of the approaches property businesses use today.

PropLedger compared with spreadsheets and generic accounting software
CapabilitySpreadsheetsGeneric accountingPropLedgerPropLedger advantage
Lease-aware rent postingManualNeeds setupBuilt inAutomatic
Bank reconciliationManual tickingRules-basedBuilt inAI matching
Invoice coding and approvalManualPartialBuilt inCoded and routed
Owner statementsRebuilt monthlyNot typicalBuilt inFrom the ledger
Property and owner structureDIYWorkaroundsBuilt inNative
Traceability to sourceLimitedPartialBuilt inEvery figure

FAQs

Questions we hear most

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Which modules are included?

Operations covers Dashboard, Properties, Leases, Maintenance, Vendors and Compliance. Accounting covers AP Invoices, Purchase Orders, Vendor Payments, Approvals, Payouts and Rent and Collections — all writing to one ledger.

Do I have to use every module?

No. PropLedger is priced around the workflows you need — reconciliation, AP, AR, owner reporting, or all of them together.

How does AI fit in?

AI matches payments and bank lines, suggests property and GL coding on invoices, extracts lease and invoice terms, and flags exceptions. Approval stays with your team.

Can owners and managers see different things?

Yes. Workspace controls who sees and approves what, and owners get a live portfolio view with sign-off only where needed.

Does it support multiple properties and owners?

Yes — it is multi-property and multi-owner ready, financials roll up by property and approvals can be routed by threshold.

How do I see it on my own data?

Request a demo and we'll walk through operations, accounting and owner reporting using your portfolio's real structure.

See every feature on your own properties.

We'll walk through operations, accounting and owner reporting in a live demo.

Request a Demo