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Property Management Accounting

Your Portfolio on Autopilot
One Ledger keeping all together

PropLedger connects property managers, owners, and tenants through one reconciled system — so rent, invoices, and statements stay accurate, visible, and traceable.

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Behind every well-managed property is a financial operation that needs to stay connected, accurate and visible. PropLedger brings that operation into one place.

The Problem

Property finances live in too many places at once.

Rent payments land in a bank feed. Vendor invoices sit in an inbox. Owner statements get assembled by hand at month end. Each piece is accurate on its own — but nothing confirms that they agree with each other.

PropLedger brings tenant payments, vendor invoices, bank transactions, and owner reporting into one connected, reconciled system — so nothing has to be manually cross-checked across tools.

The PropLedger Model

Everyone sees the same financial picture.

Tenants, managers, and owners each interact with PropLedger differently — but they're all drawing from the same reconciled ledger, not separate copies of the truth.

  • TenantPays rent, sees statusPayment confirmed
  • Property ManagerCodes, approves, reconcilesAI matched
  • Property OwnerReviews performanceStatement ready

How it Works

Three roles, one system.

Each participant sees PropLedger differently — but every action feeds the same reconciled record.

When rent is paid, the accounting shouldn't stop there.

A tenant's payment is the start of a financial record, not the end of a transaction. PropLedger takes it from a single payment to a fully reconciled entry — automatically.

Result: the payment isn't just received — it becomes part of the property's traceable financial record.

Core Features

Everything that keeps an Accounting's books accurate.

Bank Reconciliation

Automatically match bank transactions against the ledger and surface exceptions that need a human look — instead of a manual line-by-line reconciliation every month.

  • AP / Invoice Management

    Receive, code, and route vendor invoices for approval before they touch the bank.

  • AI-Powered Matching

    Match rent payments and bank transactions to the ledger automatically.

  • AR / Rent Collection

    Track rent and payment activity with status that's visible to every role.

Lease Abstraction

PropLedger extracts the relevant terms from a lease document — rent, dates, unit, tenant — so they're structured data in the system rather than trapped in a PDF.

  • AI Task Queue

    Surfaces exceptions and overdue items that need attention.

  • Owner Statements

    Generated directly from the reconciled financial record.

  • Transaction Traceability

    Follow any entry back through the system it came from.

  • Reporting

    Organized financial information for every stakeholder.

Where AI Helps

AI handles the repetitive matching. People stay in control.

AI works inside the accounting workflow itself — matching, extracting, and flagging — while approvals and exceptions still go through a person.

  • AI matches

    Rent and vendor payments against bank transactions.

    PaymentBank txnMatched

  • AI extracts

    Structured terms from lease and invoice documents.

    Lease PDFStructured fields

  • AI identifies

    Exceptions and items that need a human decision.

    Unmatched txnAction Required

Every AI-touched entry keeps a status — matched, needs review, or reconciled — so it's always clear what a person confirmed and what the system handled.

Who PropLedger Is For

Built for everyone in the property's financial picture.

  • Property manager reviewing accounts on a tablet

    Property Managers

    Stay on top of every property without chasing every transaction.

    • One workflow for AP, AR, and reconciliation
    • Invoices coded and routed automatically
    • An action queue instead of a full inbox
    • Full visibility across the portfolio
  • Smiling property owner holding a printed statement

    Property Owners

    See the financial picture without waiting for the next statement.

    • Statements built from the reconciled ledger
    • Property performance, always current
    • Every entry traceable back to its source
    • No separate spreadsheet to check
  • Tenants meeting with a property manager over a laptop

    Tenants

    Payments become part of a connected property record.

    • Clear, visible payment status
    • Payments matched to the lease automatically
    • Nothing lost between payment and posting

Product

One product, every workflow.

PropLedger properties dashboard on a laptop

Built on Reconciliation

A system designed to be checked, not just trusted.

  • Reconciled transactions

    Every entry matched against its source before it's counted.

  • Financial visibility

    Managers and owners see the same underlying numbers.

  • Connected workflows

    Payments, invoices, and statements in a single system.

  • Audit trail

    Each transaction can be traced back through the system.

Bring every property transaction into one system.

See how PropLedger connects payments, invoices, reconciliation, and owner reporting in one platform.

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